Communication specialist (Tender Participation - Internship)

About Us

KCT LLC is a procurement company focused on winning and delivering tenders in agriculture, laboratory equipment, medical and veterinary devices, and special-purpose vehicles.

We handle the full process—from analyzing tender requirements and sourcing manufacturers to managing logistics, documentation, and delivery. Our goal is to ensure every product fully meets the technical, financial, and compliance standards of each tender.

With a strong team and reliable partners, we focus on results, not just participation.

Responsibilities:

• Vendor Communication: Act as the primary point of contact with vendors, request quotations, clarify product specifications, and follow up on responses using Email, WeChat, WhatsApp, and phone.
• Relationship Management: Build and maintain professional relationships with vendors to ensure timely and effective communication.
• Tender Support: Assist in gathering required vendor documents (e.g., brochures, catalogs, quotations, and authorization letters) and ensure they meet tender requirements.
• Coordination: Work closely with the internal team to relay vendor responses, resolve queries, and ensure smooth information flow.
• Documentation Management: Update and maintain accurate records of vendor communication in the database and provide regular updates on the status of vendor responses.
• Process Adherence: Follow company guidelines for communication standards, document management, and timelines.
• Adaptability: Learn and use communication tools and processes specific to the company to enhance efficiency.

Requirements:

• Communication Skills: Exceptional written and verbal communication skills in English (B2 level minimum). Ability to communicate professionally with vendors and team members.
• Follow-Up Skills: Proactive in following up with vendors and ensuring deadlines are met.
• Organization: Strong organizational skills to track vendor responses and update records systematically.
• Software Proficiency: Basic knowledge of Google Sheets, Excel, and email tools. Familiarity with Email, WeChat, or WhatsApp is a plus.
• Attention to Detail: Ensure accuracy in communication, vendor documents, and database entries.
• Flexibility and Willingness to Learn: Eager to learn new tools, techniques, and processes to improve communication efficiency.
• Professionalism: Maintain a professional tone in all communications and adhere to company communication standards.

Conditions:

• Position Type: Full-time, 3-month paid internship with potential for permanent placement based on performance.
• Work Environment: Collaborative and professional environment with mentorship and opportunities for skill development.
• Working Hours: Mon-Fri, 9:00 AM to 6:00 PM.
• Benefits: Mentorship, career development opportunities, corporate events.